What does Excel to PDF do?
Excel to PDF is a free online tool that can convert XLS/XLSX spreadsheet to PDF. The PDF result from Excel to PDF is a separate copy to inspect before you use it elsewhere. One possible use is tabular reports delivered as printable pages.
Excel to PDF exports an XLS or XLSX workbook through LibreOffice. The PDF represents the workbook's printable layout, which can differ substantially from what you see while scrolling a sheet.
Set print areas, page angle and scaling in the source when possible. A very wide table may span multiple sheets or shrink to difficult-to-read text.
Review the exported pages rather than assuming the entire workbook will fit on a single page. A sheet's print area affects what becomes a PDF page.
Wide columns can push part of a table onto another sheet. Set the print layout in your spreadsheet editor first.
Check the last column and the last row after export. Keep the workbook for formulas and later calculations.
For workbook print layouts tested before sharing, choose a copy whose source content suits that purpose. Keep a local source for another trial.
Export spreadsheet pages as PDF online: steps
Before using Excel to PDF, decide what the new copy must contain and where it will be used. Set sensible print areas and check how each worksheet should paginate in the source workbook. Review the upload area and all values required by the current Excel to PDF form.
Choose the source
Check repeated table headings on a multi-page report. For Excel to PDF, choose one source from your device. Keep a source copy for another attempt.
Review the form values
The Excel to PDF form has no extra task settings. Check the source in the file area.
Run the file task
Use Process Excel to PDF after checking the source and form values. Wait for the job to finish. An error means this attempt failed.
Save and check the output
Check column headings, page breaks, repeated rows, cell values and the inclusion of each planned worksheet. Store the output on your device. Name this copy separately from the original.
XLSX to PDF: uses for Excel to PDF
Excel to PDF can help with budget summaries shared without editable formulas. It can also be used for approved worksheets included in an app pack. The PDF result from Excel to PDF must suit the intended reading or editing step, so keep the source until that check is complete.
- Tabular reports delivered as printable pages.
- Budget summaries shared without editable formulas.
- Approved worksheets included in an app pack.
- Workbook print layouts tested before sharing.
Formats and limits for Excel to PDF
The Excel to PDF form accepts XLS, XLSX sources. Each Excel to PDF upload can be up to 300 MB, which equals 300 MiB. The allowed suffixes on the Excel to PDF page do not prove that a source has valid content inside it.
| Accepted formats | Maximum file size | Output |
|---|---|---|
| XLS, XLSX | 300 MB per file (300 MiB upload limit) |
The PDF is a reading copy, not a live spreadsheet. Formulas, interactive filters and editable cells do not retain their original workbook behavior.
How this tool works
Excel to PDF uses LibreOffice to handle the source on the server. The Excel to PDF request uses your chosen input rather than any local editing project left on your device. Check the PDF contents produced by Excel to PDF before treating them as ready for another app or reader.
For Excel to PDF, your browser uploads the source to our file-processing server. This is a server task, not local editing.
Files are due for deletion within 1 hour. Cleanup runs during normal service operation. Keep a local download for future use.
Excel to PDF questions and answers
If Excel to PDF gives an unexpected result, start by checking the source type and the values used in the form. Check the PDF contents from Excel to PDF as well as the filename or displayed message. For another result type, compare Excel to PDF with the separate tools described in these answers.
What matters when using Excel to PDF?
Compare printed totals with the workbook values. View that area at its intended display size. Note any differences that affect your purpose.
Why try Compress PDF?
Compress PDF offers another task beside Excel to PDF: reduce PDF file size using Ghostscript. Compress PDF returns PDF. The stated PDF output from Excel to PDF matches a listed input type for Compress PDF.
Why try Merge PDF?
Merge PDF offers another task beside Excel to PDF: combine multiple PDF files into one. Merge PDF returns PDF. The stated PDF output from Excel to PDF matches a listed input type for Merge PDF.
Why try PDF to Excel?
PDF to Excel offers another task beside Excel to PDF: attempt a PDF to XLSX export with LibreOffice. PDF to Excel returns XLSX. The stated PDF output from Excel to PDF matches a listed input type for PDF to Excel.
What if my PDF result does not open?
For a failed Excel to PDF result, first confirm that the download completed and that the viewer supports PDF. Try another local viewer for that format.
Record any error message for support. Keep private source material out of the report.
How do I report a problem with Excel to PDF?
Contact support with the Excel to PDF page name, source format and the error you saw. Mention any relevant form settings you chose. Do not send passwords or private attachments.